Dynamic Business Letters

Correspondence with the post officeThese days, postal network is one of the most important means of communications. It is important to note that in such letters, necessary details about dates and reference numbers must be mentioned.1. Letter applying for V.P.P. Journal :Dear Sir,This is to inform you that the daily average of our V.P.P. (Value […]

Mind the important points to be remembered while applying for any job, that’s are following: Give the complete particulars, as desired by the prospective employer, in a simple and straight forward manner. Highlight your qualities in a subtle manner. Never send a cyclostyled application. The format should be exactly like that of a business letter.

Today, there are different kinds of Insurance companies, which cover a variety of risks—personal damage, fire, theft, etc. In this particular section, we are going to discuss insurance coverage of articles and goods during their transit from one place to another whether by post, rail or road, air or sea. Please quote your Policy No.

The correspondence which includes interviews, appointments, termination of employment, resignations, request for references etc. is handled by the personnel department of the firm. It is thus also refered to as personnel correspondence.1. Letter calling for an interview:Dear Sir,In response to your application for the post of ‘Accounts Assistant’, you are requested to call on our

As we all know, nothing moves without money. Banking correspondence and its techniques, therefore, occupy a pivotal position in modern business and industry. Thus, banking procedures and practices have become a full time subject in modern education. Banking significance and it gives momentum to financial machinery in one direction or the other. So one cannot

One should clearly note that because of the involvement of another country in the case of import and export, this type of correspondence has more facets and intricacies to it then the internal trade correspondence. Different kinds of letters and proformas are used for handling such correspondence. It is essential to have sufficient knowledge of

Business circulars are meant for providing information about any change taking place in a particular organisation/establishment. The general public can be informed through the media but the clients/customers have to be informed individually. The circular contains the information which the customer/clients would love to have like all others. Circular should also be effective and friendly

Any growing business calls for wider markets. And it is not possible for every company to open branches at all the places where it had markets. Thus it has to rely on agents—a practice widely practiced all over the world. An agency can be set up on the initiative of the principal or the agent.

Most business letters have two objectives; to promote a particular transaction and to build goodwill. Every business letter should be a goodwill letter in the sense that it aims to create or maintain good feeling based on a mutually beneficial business relationship. But there are some letters written with the sole purpose of building goodwill.

In business, letters of thanks and appreciation are very often called for. Such letters expand areas of influence and are profitable in the long run. One has to infuse the letter with a touch of goodwill, cordiality and friendship.1. Letter of getting an order from a new customer:Dear Sir,We acknowledge your order dated April 20,

Such a letter should specify the amount and nature of enclosure (Cash/Cheque/ Draft/Postal order) and should give the number and date of the bill being paid.There are times when payments cannot be made because of certain errors in billings or statements of accounts, or non-compliance with the terms settled earlier. On such occasions, letters should

Whenever goods are exported the buyer is intimated of the shipment by the exporter. This letter is called ‘Advice Note’. It contains details of goods sent, there prices, name of the ship, its expected date of arrival etc. Generally the shipping documents are handed over to the bank for collection of the bill, but sometimes

As we all know, there are four modes of transport—rail, road, air and sea. In every big city there are specialised agents to book goods for transportation. These agents/agencies are fully conversant with legal formalities of all kinds. However, at times, the need arise for letters too.1. Letter to forwarding agent:Dear Sir,We receive and despatch

All professional business are keen to introduce reforms in business, since this gives more credibility to their business. Thus prompt action on a complaint is a must.Some do’s while handling complaintsAlways try to have an unbiased attitude to the error pointed out.Courteous attitude is a must.Besides inconvenience to the customer, loss of money is also

There are times when customers fail to make payments within the stipulated time. In such cases, one has to send reminders to customers. Such customers may be of there types:Good Credit Customers : These are the ones who pay up promptly, and scarcely need any reminder.Fair Credit Customers : These are the ones who fall